“I’m filing, but I can’t find anything!” 8 Rules to make your filing consistent and efficient

1
Transpose names of individuals when filing: last name, first noun_Folder_679968name/initial, middle name/initial.
So, Donna Mae Marks should be filed under Marks, Donna Mae
Mary J. Blige should be filed under Blige, Mary J.Michael B. Jordan should be filed under Jordan, Michael B.

 

2
Last names that include a prefix such as D’. De, De la, Den, Des, Du, El, Fitz, L’, La, Las, Le, Lo, Los M’, Mac’ Mc, O’, Saint, St., Ste., Te, Ten, Van, Van der, Von, etc. are filed as one word in alpha order.
So, D’ Genoa should be filed under Dgenoa
Da Silva under Dasilva
Van der Poll under Vanderpoll
McKnight under Macknight
Marie under Stmarie

 

3
If you can’t tell whether you have a first or a last name, file it as written, then file create a cross-reference to the transposed name.

So, Lee Atlas should be filed under Lee Atlas and again under Atlas Lee
Louie Paul under Louie Paul and again under Paul Louie

 

4
Hyphenated and compound names should be treated as one unit.

So, Camille Rogers-Hinds should be filed under RogersHinds, Camille
Luke Sainte Marie under Saintmarie, Luke

 

5
When someone’s title is added to the end of the name.

So, Father Geoffrey Thomas gets filed under Thomas, Geoffrey Father
Mayor Jane Mercer under Mercer, Jane Mayor
John Delany, II under Delaney, John II
Lori M. Janeway under Janeway, Lori M
John H. Kendrick, CPA under Kendrick John H. CPA

 

6
A business name is filed as written.

So, Home Depot gets filed under Home Depot
University of Baltimore under University of Baltimore
Giant Foods under Giant Foods
Apple, Inc. under Apple, Inc.
Coca-Cola Co. under Coca-Cola Co.
Pre-Med Program under Pre-Med Program

 

7
File names that start with number led under the spelling of the number.

So, 700 Club should be filed under Seven Hundred Club
1000 Apartments of Southside under one Thousand Apartments of Southside

 

8
With names with an article in front of them, ignore the article.

So, The Big Ice Company should be filed under Big Ice Company, The
The Daniels Group under Daniels Group, The
The LED Studio under LED Studio, The

Let me help you put your best word forward. I am an editor, specializing in academic books, memoirs, and theses. See my work at editsbymarks or send me email at dmariemarks@gmail.com.

 

 

About The dutty is "the ground," the foundation, the earth--just like words are part of the foundation on which I build my life.

Reason for being: To tell stories and help writers and others with a message to put their best word forward.
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